Listed below are the most commonly asked questions. If you have additional questions please email artsfestival@hopkinsmn.com
How do I apply online?
- Go to www.zapplication.org; If you have NOT registered on ZAPP before, click “first time user’s click here to register.” Follow the steps for registration. If you are already registered with ZAPP, simply log in.
- Upload your images by clicking on “My images”. You will need four slides of your art and one booth shot. Make sure to include prices and dimensions of your work.
- Click on “Apply to shows” and apply to the Hopkins Arts Festival 2012.
- Click on “Checkout” to pay the application fee.
What is the cost of the jury fee?
The jury fee is $30 for each application (non refundable per application). A separate application and fee is required for each category (three category limit).
What is the size and cost of an artist booth?
An artist booth is 10′x10′ for $200.00.
A 10’x20’ artist booth space is $400.00
Simply request the size of booth you desire on the application.
What is the artist deadline for the 2012 application?
Your application must be submitted electronically no later than April 10, 2012 by 12:00 midnight CST on ZAPP. Visit: www.zapplication.org to apply.
Are there exhibit requirements?
Your exhibited art must be original and your own creation. No use of kits or molds. All exhibiting artists agree to be present during all show hours and may only exhibit and sell work in the media category for which they are accepted. Work exhibited must be consistent with the images submitted. Collaborating artists may apply for a shared booth but may only exhibit their joint works and both must be on-site during all show hours
What is your cancellation policy?
An Exhibitor who cancels will receive a refund of the booth fee paid to date less $50 administration fee if cancellation occurs prior to May 31, 2012. No refunds will be given if cancellation occurs after May 31, 2012. Application fees are non-refundable. In the event the exhibit is canceled by the Hopkins Arts Festival and Friends of the Hopkins Center for the Arts for any reason, the Exhibitor will be refunded all monies paid less application processing fees incurred by the Friends of the Hopkins Center for the Arts.
Is there electrical access at or near the artist booth sites?
Electrical connections are not available for the booths and the use of generators is prohibited.
What are the insurance requirements?
All Exhibitors must have a Certificate of Insurance in an amount not less than $1,000,000 for business special event liability on file at the Friends of the Hopkins Center for the Arts office, naming the City of Hopkins as additionally insured. If you do not carry your own policy, you may purchase the necessary insurance online through ACT insurance program www.actinspro.com at the low cost of $39 for the event.
Please submit a Certificate of Insurance by May 15, 2012, the booth payment deadline. Exhibitors who do not submit a Certificate of Insurance by the aforementioned date will be notified and will have until May 31, 2012 to comply in order to retain their space in the Arts Festival.
What method of payment can I use for the application?
Applications submitted online will require payment using a credit card or check through ZAPP. Please note that a $30.00 fee will apply for NSF or account closed checks.
How do you want the digital images formatted?
Images must be saved 1920 x 1920 pixels as a jpeg file, smaller than 1.8MB.
What dpi should my image(s) be?
The DPI of electronic images is not important. The size of the image file is, and must be less than 1.8MB
Can I replace my image(s) that I have already submitted?
Yes, you can replace or upload new images up until the application deadline. Please notify the Hopkins Arts Festival so they can put your application in incomplete status.
The application deadline has passed; can I still submit updated images?
No, we will not accept late entries.
Can you get close to your space to be able to unload?
Exhibitors will be allowed to drive into the vicinity of their booth for set up and tear down. Unloading and loading back up should be done as quickly as possible. Please remove the vehicle/ trailer to the designated parking area and allow room for other individuals.
Where can I park?
There is a designated parking lot for Exhibitors. You will receive further information in your acceptance packet.
Are booth sitters available?
Yes, volunteers are on hand for short breaks.
Do I need a MN Tax ID Number?
Yes, visit the Minnesota Department of Revenue website at http://taxes.state.mn.us and register for a tax ID number under their “Business Services” menu.
Can I use another state Tax ID Number?
No, a MN Tax ID number is required to participate.
Who do I call to get a MN Tax ID number?
MN Department of Revenue (651) 282-5225 or, toll-free at 1-800-657-3605 or you can visit http://taxes.state.mn.us/business_taxpayers/page/business_registration_faq_contents_help_email.aspx
